Manage Event Details

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You can add the schedule, rooms, resources, and files to an event, and then track the activity to see what information you need. Use the settings to add more details and manage what is shown in Church Center.

Everything in the red event header applies to the event as a whole, including past and future instances.

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  1. Edit the event name.

  2. See whether the event is published or hidden on the Calendar page in Church Center.

  3. Add or remove tags.

  4. View the event on Calendar page in Church Center.

  5. Run a report for this event.

  6. Create an iCal feed, embed, or kiosk to share this event.

  7. View the event in another product if a connection is available.

Overview

The Overview shows information about the specific instance you're viewing.

Important

Edits made on the Overview tab can be applied to this instance only or all future instances of the event.

If your event is recurring, use the navigation arrows to move between instances or search to skip to a specific date.

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See and edit details about this specific instance of the event.

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  1. See the date, location, and repeating pattern, if any.

  2. Delete just this instance or all future instances of the event.

    Note

    To delete the entire event, including past instances, use theDeletebutton on the Settings tab.

  3. Duplicate this instance or all future instances of this event to create a new event with the same settings and booking requests.

  4. Edit the schedule, repeat pattern, location, and requests for rooms and resources.

  5. View the scheduled times for this date and whether they are shared or not

    Note

    The red share icons refer to only shared iCal feeds, embeds, and kiosks, not the visibility on Church Center.

  6. Anyone can see the approval status of requested rooms and resources.

    Green dot: Approved

    Yellow dot: Pending approval

    Red dot: Rejected

If you are an approver, you'll see a button to Review approvals that will take you to your Approvals tab on the Events page.

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Activity

As people make changes to the event, they will be added to the log in the Activity tab.

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Filter Activity

Use the Filter menu to see specific types of activity.

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  • Bookings will include all activities around requested rooms and resources.

  • Comments will show you all internal and emailed comments.

  • Conflicts are noted when conflicts are created and resolved.

  • Requests denote when a requested event is approved.

  • Schedule will show you any changes made to the event time and date, schedule, and repeating pattern.

  • Settings will include any changes made to the overall settings of the event, including added files, location, tags, and all features managed on the Settings tab.

Activity with additional information will be condensed. Click on the bolded sections to expand them for more details.

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Comments and Subscribers

In the Activity tab, people in Calendar can leave internal comments about the event for other admins to see. To receive an email with those comments, click Subscribe, then check the box to Enable email notifications.

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Event Request Form Emails

Events created through an event request form will have a Send email option along with the internal notes. This is for communicating with the person that requested the event.

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The content of emails that are sent to the requester from the Activity tab will be shown in the Activity feed and highlighted in blue. When the event requester responds to the email, it will appear in the event activity, highlighted in yellow.

Files

The Files tab allows you to add any attachments needed to run the event. Files added to an event are not visible to the public when the event is published.

To view an existing file, click on the file name. To edit or delete a file, click Edit.

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Connections

In the Connections tab, connect Calendar events to events in other Planning Center products. Once a Calendar event is connected, view all connections from this tab to easily navigate between each one.

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  1. Connected events from other products will appear in this list.

    Notice

    The Connections feature is currently available for Groups and Registrations events.

  2. Click the View button to view these events in other products.

  3. Click X to remove a connection from this event.

  4. Click New connection to add an additional connection from another product.

  5. Use the Connections icon to easily switch between products that have been connected.

Settings

In the Settings tab, you can make changes to the event as a whole. These settings, along with the event name and tags in the header, apply to all instances of recurring events.

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  1. The Event Owner and Managers can make changes to the event. Owners receive all communication regarding this event. Anyone with permissions in Calendar can be an owner or manager.

  2. If people need to register for this event, you can connect it to a signup. Choose an existing Registrations signup event from the dropdown, create a new signup in Registrations, or enter the URL for signups hosted through another site.

  3. The description you added initially will be in the Summary box and will be included in the event details when shared in an iCal feed.

  4. Notes are for internal information that only people involved with running the event would need to know. Notes are never displayed on Church Center, but you can include them in iCal feeds.

  5. Update the Church Center settings for the Calendar page on Church Center, including the image that will display on Church Center and shared iCal feeds and the description, which will show instead of the summary.

    Use the Image Sizing Guide to upload the right size and file type.

    Tip

    If you keep the event hidden, it can still show up on iCal feeds, but it will not show up on Church Center.

Delete event will erase the entire event, including past instances. Deleted events cannot be recovered and must be recreated from scratch, so use this wisely.

Tip

To delete a single instance or only future instances, use the trash can icon on the Overview tab.

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