You can add the schedule, rooms, resources, files, and tasks to an event and then track the activity to see what information you need. Use the settings to add more details and manage what is shown in Church Center.
Everything in the red event header applies to the event as a whole, including past and future instances.
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Edit the event name.
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See whether the event is published or hidden on the Calendar page in Church Center.
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Add or remove tags.
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View the event on Calendar page in Church Center.
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Run a report for this event.
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View the event in another product if a connection is available.
The Overview tab shows information about the specific instance you're viewing.
Important
Edits made on the Overview tab can be applied to this instance only or all future event instances.
If your event is recurring, use the navigation arrows to move between instances or search to skip to a specific date.
See and edit details about this specific instance of the event.
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See the date, location, and repeating pattern, if any.
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Delete just this instance or all future instances of the event.
Note
To delete the entire event, including past instances, use the Delete button on the Settings tab.
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Duplicate this instance or all future instances of this event to create a new event with the same settings and booking requests.
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Edit the schedule, repeat pattern, location, and requests for rooms and resources.
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View the scheduled times for this date and whether they are shared.
Note
The red share icons refer to shared iCal feeds, embeds, and kiosks only, not the visibility on Church Center.
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Anyone can see the approval status of requested rooms and resources.
Green dot: Approved
Yellow dot: Pending approval
Red dot: Rejected
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The Tasks section shows the percentage of tasks completed. You can add a task list, manage connections, or select an existing task list to open and edit it.
If you are an approver, a Review approvals button is in the upper right corner. Selecting it will take you to the Approvals tab on the Events page.
Keep track of event changes and collaborators on the Activity tab.
Use the Filter menu to see specific types of activity.
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Bookings include all activities around requested rooms and resources.
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Comments show all internal and emailed comments.
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Conflicts are noted when conflicts are created and resolved.
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Requests denote when a requested event is approved.
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Schedule shows any changes made to the event time and date, schedule, and repeating pattern.
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Settings include any changes made to the event's overall settings, including added files, location, tags, and all features managed on the Settings tab.
Activity with additional information will be condensed. Open the bolded sections to expand them for more details.
In the Activity tab, people in Calendar can leave internal comments about the event for other admins to see. To receive an email with those comments, select Subscribe, then Enable email notifications.
Events created through an event request form include a Send email option along with the internal notes. This is for communicating with the person who requested the event.
The content of emails that are sent to the requester from the Activity tab are shown in the Activity feed and highlighted in blue. When the event requester responds to the email, it will appear in the event activity, highlighted in yellow.
The Files tab allows you to add any attachments needed to run the event. Files added to an event are not visible to the public when the event is published.
To view an existing file, select the file name. To edit or delete a file, choose Edit.
In the Connections tab, connect Calendar events to events in other Planning Center products. Once a Calendar event is connected, view all connections from this tab to easily navigate between each one.
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Connected events from other products appear as widgets. Widgets provide an at-a-glance overview of your event's information in connected products.
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Select the ⚙️ gear icon and choose Remove connection to remove a connection from this product.
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Select the ⚙️ gear icon and choose the View option to open the event in the connected product.
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Select New connection to add an additional connection from another product.
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Use the Connections icon to easily switch between products that have been connected.
In the Settings tab, you can make changes to the event as a whole. These settings, along with the event name and tags in the header, apply to all instances of recurring events.
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The event owner and managers can make changes to the event. Owners receive all communication about this event. Anyone with permissions in Calendar can be an owner or manager.
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If people need to register for this event, connect it to a signup. Choose an existing Registrations signup event from the dropdown, create a new signup in Registrations, or enter the URL for signups hosted through another site.
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The description you added initially will be in the Summary box and will be included in the event details when shared in an iCal feed.
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Notes are for internal information that people involved with running the event need to know only. Notes are never displayed on Church Center, but you can include them in iCal feeds.
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Update the settings for the Calendar page on Church Center. This includes the event image that is displayed on Church Center and iCal feeds, the Visibility setting, and the description, which will show instead of the summary. If you keep the event unpublished, it can still appear on iCal feeds, but it will not appear on Church Center.
Use the Image Sizing Guide to upload the right size and file type.
Warning
Delete event erases the entire event, including past instances. Deleted events cannot be recovered and must be recreated from scratch, so use this wisely.
To delete a single instance or only future instances, use the Delete button on the Overview tab.