Some events are meant to be shared! You may want to send a feed, or post events on Church Center, a kiosk, or embed them on your website. However you want to share them, we have a way.
Check out this clip from Planning Center University.
Some events are meant to be shared! The Calendar page in Church Center is where your congregation can see all public events happening at your church. You can publish your Calendar events on Church Center to ensure they are available for people to see.
If the event is set to Published, people can view it on the Calendar page of Church Center.
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Published events will show up on the Church Center calendar. You can filter the calendar to see the events most applicable to you.
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Notice
The month view is only available on the Church Center web. Church Center app shows agenda view.
Check out this clip from Planning Center University.
You can show or hide feed events on the Calendar page in Church Center. In the Settings tab of the Calendar event, you can see if the original event is published to the Groups or Signups pages in Church Center.
Church Center visibility settings depend on how the signup was added to Calendar.
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Connected Registrations events can manage Church Center visibility settings directly in Calendar.
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Events created with a Registrations feed are updated based on the signup's settings in Registrations.
Tip
You must have access to Registrations to change the Church Center visibility settings for Registration signups. For instructions on updating these settings in a signup, check out this article: Manage Signup Settings
To edit the visibility settings for a feed event, click the View in Registrations button.
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You can hide or show your Groups feed events on the Calendar page in Church Center. The visibility settings in the Calendar event update the Calendar page in Church Center. The chosen visibility in the Group settings will only update the event on the Groups page in Church Center.
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The Organization Administrator that adds the Groups feed to Calendar will set the default visibility on Church Center for events from each Group Type.
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Once the feed events are created in Calendar, you can change the visibility settings for individual events.
Tip
You can update the default visibility settings for future events created with a Groups feed from the feed's settings.
Several settings in Groups affect how the Calendar feed event is displayed in Church Center:
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The group's assigned tags are displayed as Categories.
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Locations set to Exact will include all of the location details Locations set to Hidden or Approximate in Groups will display only the location's name.
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If the group is published on Church Center, there will be a View group button in the group's events. If the group is hidden on Church Center, the View group option is removed.
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You can create and share iCal feeds from Calendar that people can use to subscribe to your shared events and view them in their personal calendars. You can create any number of iCal feeds and customize each to share multiple events or an individual event.
Tip
iCal feeds are a great way to share your staff events with people who do not otherwise need access to Calendar.
When you create an iCal feed, some event details are carried over automatically, like the location, description, and registration links. You will have the option to include or exclude the event notes and reserved rooms.
You'll also choose whether to include public times only or the full schedule. An event with multiple times or dates in its schedule, some shared, will be added to calendars differently depending on the selected option.
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Public times only will create an instance for each time and date in an event's schedule with the red shared calendar icon enabled.
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Full schedule will create an instance for all times and dates in each event's schedule.
Warning
iCal feeds, kiosks, and embeds cannot be edited. If you need to make changes to a shared calendar, it will need to be recreated with the changes you want to apply. Always update the shared calendar link anywhere you have shared the original.
The events included in an iCal feed are based on the filters applied to the calendar when the iCal feed is created. Any newly created events that fit an iCal feed's filters will be automatically added to each follower's calendar.
On the Events page, apply filters until only the events you want to share are visible. Once your filters are set, click the share icon to expand the shared calendar options and select iCal.
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You can select which attributes to include and check the box next to a feed to include its events.
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Once you've selected the desired options, you can copy the iCal feed link at the bottom of the modal to share your events.
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An iCal feed for a single event will include all current and future instances of that event. Open the event you want to share. If the correct times and rooms are enabled and ordered correctly, click the Share icon in the top right.
When you click the icon, choose iCal, and a modal will open.
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Select the options you want, then copy the iCal feed link at the bottom of the modal to share your events.
You can create iCal feeds of events associated with your rooms or resources only. Which rooms or resources are included in an iCal feed will depend on the page on which the feed is created.
To share events from all rooms or all resources, create the iCal feed on the main Rooms page or main Resources page.
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To share events from all rooms or resources in a folder, open the folder from the main Rooms or Resources page and create the iCal feed.
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To share all events that have reserved a specific room or resource, create the iCal feed from the room or resource settings.
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The calendar you used to subscribe to the iCal feed determines how quickly new data is pulled in and how often to check for new data. Some calendar apps will take up to 24 hours to pull your events from the iCal feed.
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Some versions of MS Outlook check for new events every time they boot up.
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Apple Calendar allows you to set how often the iCal feeds are refreshed.
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Google Calendar checks sporadically, between 2 hours to 5 days.
Important
If you're linking to an iCal feed with SubSplash or the PushPay mobile app, replace webcal with https to allow the feed to display correctly.
If waiting 24 hours and adjusting your iCal settings doesn't correct this, contact our Support Team using the ? in the top right corner of the app. Please include these details:
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What page did you pull your feed from?
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If you pulled your feed from the event page, what filters did you apply when you created your iCal feed?
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What event is missing from your shared calendar, and what date do you expect to see it?
If your feed isn't showing up in your calendar, answer one of the two questions below.
If your iCal feed uses public times only, check the Event Schedule to make sure the calendar icon is enabled on your times.
The feed you get from a Share button changes based on the page you're on, so make sure you create the feed from the page based on the events in the feed.
If you are getting your feed from the main event page, the filters you have applied to that page will affect which events appear in your feed.
Adjust your filters on that page until you only see the events you want on your iCal feed.
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If you share a specific event's page, that feed will only contain that one event.
If you click that same button while on a specific room or resource page, that feed will only contain events that have requested that particular room or resource.
Pending events created through an event request form are hidden from shared calendars until approved. Once approved, they're automatically added to your shared calendars.
To remove an approved event request from a shared calendar:
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Disable the shared calendar icon in the event schedule if the iCal feed shows public times only.
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If the iCal feed displays the full schedule, add tags to the event to filter it out.
A kiosk is a live preview of what's currently reserved or will be reserved in the future, which is great for displaying on TVs, monitors, and even tablets. The kiosk updates every five minutes and reloads every day. Once an event ends, it's removed from view.
Check the box to include descriptions of the event. Click the dark or light kiosk to launch on your screen.
Notice
Kiosks will only show fully approved events.
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If you want to use your current monitor, choose log out. If you're putting this on a different device, copy the link and send it to the appropriate kiosk.
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The kiosk will show the name of your organization as well as the date and current time.
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The upcoming display will display in this order:
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Time listed on the event
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Event Name
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Name of the Time if it doesn't match the Event Name
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Rooms enabled to show on kiosk in order listed on the event.
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Expand the sections for a description of the different types of kiosks you can use.
Check out this clip from Planning Center University.
The iPad has built-in wifi, a crisp display, and a nice black bezel around the edge with no branding. There are a number of iPad kiosk stands that will prevent theft, provide power, and look great.
Tip
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Since Safari and Google Chrome don't have truly full-screen modes, we recommend installing a full-screen web browser on the iPad.
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Use the guided access mode and a password, so people standing at the kiosks won't be able to use or shut off the iPad while it's displaying your kiosk.
Add a TV as an additional display to a computer or mirror the display of a tablet or computer using an AppleTV or Chromecast.
Use one of these ways to set up your TV Kiosk:
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TV Display: Set up the TV up as a display for a laptop or small computer wired or wirelessly using a wireless HDMI.
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Mini PC: Use a small computer that plugs into the HDMI port and is powered by USB. You won't have to have a dedicated iPad or computer for the TV, but you'll need a Bluetooth keyboard and mouse to navigate the computer, set up the initial wifi connection, etc.
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Apple TV: Use Apple's Airplay feature to mirror the display of a Mac or an iPad.
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Google Chromecast: Plug the device into the USB on the back of your TV. You'll need to add a browser extension to Chrome, and Chrome will recognize the Chromecast devices on your local network then you can select which Chromecast you'd like to broadcast your web browser tab to. Chromecast can only broadcast one device at a time.
Add events to your website by embedding the Church Center Calendar! Choose between a month view or a list view to display event details.
Warning
Calendar will need to be published in Publishing to embed your Calendar on another website. Only events published in Church Center will be displayed to the public.
Click the share icon on the Events page in Calendar and select Embed from the dropdown.
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Tip
Any filters applied when you click Embed will not be reflected in the embed. If you want to embed a filtered list of events, try sharing an iCal feed.
Before embedding your calendar, select the embedded view, choose which campus and event category to display, and choose whether to include the filter bar.
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Choose between Month or List view.
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Select All Campuses to show all events or select a specific campus.
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Select All Categories to show all events or select a specific category.
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Check to include the filter bar so congregants can filter to specific events themselves.
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Choose the type of code you'd like to embed.
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Click Copy code and paste the embed code anywhere inside your webpage's
<body>tag.
