Share Your Events

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Some events are meant to be shared! You may want to send a feed, or post events on Church Center, a kiosk, or on a widget. However you want to share them, we have a way.

Check out this clip from Planning Center University.

Publish Events on Church Center

Some events are meant to be shared! The Calendar page in Church Center is where your congregation can see all public events happening at your church. This article will show you how to publish your Calendar events on Church Center to ensure they are available for people to see.

If the event is set to Published, people can view it on the Calendar page of Church Center.

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Published events will show up on the Church Center calendar. You can filter the calendar to see events that are most applicable to you.

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Notice

The month view is only available on the Church Center web. Church Center app shows agenda view.

Check out this clip from Planning Center University.

Publishing Feed Events

You can choose to show or hide feed events on the Calendar page in Church Center. In the Settings tab of the Calendar event, you will be able to see if the original event is published to the Groups or Signups pages in Church Center.

Publish Registrations Feed Events

The Church Center visibility settings for events created with a Registrations feed are updated based on the signup's settings in Registrations. Update the Church Center visibility in the signup's settings to show or hide the event on the Signups and Calendar pages in Church Center.

Tip

You must have access to Registrations to change the Church Center visibility settings for Registration signups.

To edit the visibility settings, click the View in Registrations button.

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Tip

For instructions on updating these settings in a signup, check out this article: Manage Signup Settings

On the Calendar Page

Registrations signups will be added to the Calendar page in Church Center based on the signup's visibility settings. Selecting an event with signups available will take you directly to the signup in Church Center.

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Publish Groups Feed Events

You can hide or show your Groups feed events on the Calendar page in Church Center. The visibility settings in the Calendar event update the Calendar page in Church Center. The chosen visibility in the Group settings will only update the event on the Groups page in Church Center.

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The Organization Administrator that adds the Groups feed to Calendar will set the default visibility on Church Center for events from each Group Type.

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Once the feed events are created in Calendar, you can change the visibility settings for individual events.

Tip

You can update the default visibility settings for future events created with a Groups feed from the feed's settings.

On the Calendar Page

Several settings in Groups affect how the Calendar feed event is displayed in Church Center:

  • The group's assigned tags are displayed as Categories.

  • Locations set to Exact will include all of the location details Locations set to Hidden or Approximate in Groups will display only the location's name.

  • If the group is published on Church Center, there will be a View group button in the group's events. If the group is hidden on Church Center, the View group option is removed.

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Publishing Requested Events

Events that are created through an event request form are hidden from Church Center by default, regardless of their approval status. Once they've been approved, they can be published to Church Center from the event settings.

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Share Events with an iCal Feed

You can create and share iCal feeds from Calendar that people can use to subscribe to your shared events and view them in their personal calendar. You can create any number of iCal feeds and customize each one to share multiple events or an individual event.

Tip

iCal feeds a great way to share your staff events with people who do not otherwise need access to Calendar.

When you create an iCal feed, some event details are carried over automatically, like the location, description, and registration links. You will have the option to include or exclude the event notes and reserved rooms.

You'll also choose whether you want to include Public times only or the Full Schedule. An event with multiple times or dates in its schedule, some shared will be added to calendars differently depending on the selected option.

  • Public times only will create an instance for each time and date in an event's schedule that has the red shared calendar icon enabled.

  • Full schedule will create an instance for all times and dates in each event's schedule.

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Warning

iCal feeds, kiosks, and widgets cannot be edited. If you need to make changes to a shared calendar, it will need to be recreated with the changes you want to apply. Make sure to update the shared calendar link anywhere you have the original shared.

Share Multiple Events

The events included in an iCal feed are based on the filters applied to the calendar when the iCal feed is created. Any newly created events that fit an iCal feed's filters will be automatically added to each follower's calendar.

On the Events page, apply filters until only the events you want to share are visible. Once your filters are set, click the share icon to expand the shared calendar options and select iCal.

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Select which attributes you want to include and check the box next to a feed to include events from it.

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Once the options you want are selected, you can copy the iCal feed link at the bottom of the modal to share your events.

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Share a Single Event

An iCal feed for a single event will include all current and future instances of that event. Open the event you want to share. If the correct times and rooms are enabled and ordered correctly, click the Share icon in the top right.

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When you click the icon, choose iCal, and a modal will open.

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Select the options you want, then copy the iCal feed link at the bottom of the modal to share your events

Share Events from Rooms or Resources

You can create iCal feeds of only events that are associated with your rooms or resources. Which rooms or resources are included in an iCal feed will depend on which page the feed is created on.

To share events from all rooms or all resources, create the iCal feed on the main Rooms page or main Resources page.

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To share events from all rooms or resources in a folder, open the folder from the main Rooms or Resources page, and then create the iCal feed.

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To share all events that have reserved a specific room or resource, create the iCal feed from the room or resource settings.

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Troubleshooting iCal Feeds

The calendar you used to subscribe to the iCal feed determines how quickly new data is pulled in and how often to check for new data. Some calendar apps will take up to 24 hours to pull in all of your events from the iCal feed.

  • Some versions of MS Outlook check for new events every time they boot up.

  • Apple Calendar allows you to set how often the iCal feeds are refreshed.

  • Google Calendar checks sporadically, between 2 hours to 5 days.

Important

If you're linking to an iCal feed with SubSplash or the PushPay mobile app, replace webcal with https to allow the feed to display correctly.

If your feed isn't showing up in your calendar, answer one of the two questions below.

Is the calendar icon disabled?

If your iCal feed uses Public times only, check the Event Schedule to make sure the calendar icon is enabled on your times.

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Where did you get your feed?

The feed you get from a Share button changes based on the page you're on, so make sure you create the feed from the page based on the events you in the feed.

Main Events Page

If you are getting your feed from the main event page, then the filters you have applied to that page will affect which events show up in your feed.

Adjust your filters on that page until you only see the events that you want on your iCal feed.

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Specific Event Page

If you share a specific event's page, then that feed will only contain that one event.

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Specific Room/Resource

If you click on that same button while on a specific room or resource page, then that feed will only contain events that have requested that specific room or resource.

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Event Requests

Pending events that are created through an event request form are hidden from shared calendars until they're approved. Once approved, they're automatically added to your shared calendars.

To remove an approved event request from a shared calendar:

  • Disable the shared calendar icon in the event schedule if the iCal feed show Public times only.

  • If the iCal feed displays the Full schedule, add tags to the event to filter it out.

If waiting 24 hours and adjusting your iCal settings doesn't correct this for you, contact our Support Team using the ? in the top right corner of the app. Please include these details:

  1. What page did you pull your feed from?

  2. If you pulled your feed from the event page, what filters did you apply when you created your iCal feed?

  3. What event is missing from your shared calendar, and what date do you expect to see it on?

Show Events at a Kiosk

A kiosk is a live preview of what's currently reserved or will be reserved in the future, which is great for displaying on TVs, monitors, and even tablets. The kiosk updates every five minutes and reloads every day. Once an event ends, it's removed from view.

Check the box to include descriptions of the event. Click the dark or light kiosk to launch on your screen.

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Notice

Kiosks will only show fully approved events.

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  1. If you want to use your current monitor, choose log out. If you're putting this on a different device, copy the link and send it to the appropriate kiosk.

  2. The kiosk will show the name of your organization as well as the date and current time.

  3. The upcoming display will display in this order:

    • Time listed on the event

    • Event Name

    • Name of the Time if it doesn't match the Event Name

    • Rooms enabled to show on kiosk in order listed on the event.

Expand the sections for a description of the different types of kiosks you can use.

Check out this clip from Planning Center University.

iPad Kiosks

The iPad has built-in wifi, a crisp display, and a nice black bezel around the edge with no branding. There are a number of iPad kiosk stands that will prevent theft, provide power, and look great.

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Tip

  • Since Safari and Google Chrome don't have truly full-screen modes, we recommend installing a full-screen web browser on the iPad.

  • Use the guided access mode and a password, so people standing at the kiosks won't be able to use or shut off the iPad while it's displaying your kiosk.

TV Kiosks

Add a TV as an additional display to a computer or mirror the display of a tablet or computer using an AppleTV or Chromecast.

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Use one of these ways to set up your TV Kiosk:

  • TV Display: Set up the TV up as a display for a laptop or small computer wired or wirelessly using a wireless HDMI.

  • Mini PC: Use a small computer that plugs into the HDMI port and is powered by USB. You won't have to have a dedicated iPad or computer for the TV, but you'll need a Bluetooth keyboard and mouse to navigate the computer, set up the initial wifi connection, etc.

  • Apple TV: Use Apple's Airplay feature to mirror the display of a Mac or an iPad.

  • Google Chromecast: Plug the device into the USB on the back of your TV. You'll need to add a browser extension to Chrome, and Chrome will recognize the Chromecast devices on your local network then you can select which Chromecast you'd like to broadcast your web browser tab to. Chromecast can only broadcast one device at a time.

Publish Events on a Widget

A widget is a snippet of HTML code you can embed on your church's website. It will display a daily itinerary with the time and location for each event of the day. If you have a lot going on on a single day, visitors can search for a specific event.

Check out this clip from Planning Center University.

You can create as many widgets as you want. Use different filters to create unique widgets for specific ministry pages or special events. Each widget will remain up-to-date based on the filters used to create it.

Notice

If an applied filter is deleted, generate a new widget with updated filters and replace the old widget's code block on your website.

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  1. Add filters to include the events you want on the widget.

  2. Select Widget from the dropdown.

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  1. Verify the applied filters are correct

  2. In the preview, you can navigate between days and use the Filter bar to narrow down results on a single day.

  3. Copy the text of this generated code block and paste it into the code for your website to embed the widget.

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