Event request forms allow you to gather event requests from people who don't have access to Calendar. These also come in handy if you'd like to have an approval process for events that don't need rooms or resources.
Anyone with the form's link can request an event while the form is open. People in the form's default approval group are notified and can either approve or reject the request.
Only organization administrators and event administrators can create and edit event request forms. Anyone who can log in to Calendar can view all event request forms and submissions.
Tip
Want to see how to fill out the event request form? Check out this article!
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On the Forms page, select the New form button.
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Choose the default settings for all events created with this form, including:
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Form name
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Event owner
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Approval group (approvers do not receive an email notification when the form is created)
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Select Create form.
Once the form has been created, you can adjust how it looks to people by customizing it, including the description, event templates, and additional settings.
As requests come in, they are added to the form's feed for the default event owner and members of the assigned approval group. They can view submissions, follow up with requesters via email in the Activity tab, and then approve or reject the request.
Tip
Payments are not supported in Calendar. If you'd like to charge a fee for reserving an event, you can create a hidden signup in Registrations to collect non-deductible payments for rentals and add the signup's URL address to the event request form's description.
When an event request form is created, a new feed is automatically created for that form in the Event Requests Feed in the Filter pane on the Events page. Only forms with pending requests will be present in the feed.
Important
Event request form feeds are automatically enabled for only the default event owners and approvers, so pending events are included in their calendar view and filtered out for everyone else until they're approved.
Anyone can select form feeds to show or hide pending events in their main calendar view.
The final step for your new form is to share it with the right people! Event request forms are only accessible by their URL. The form link is in the Settings tab.
You can copy the URL to share it on your website, add it to a Publishing custom page or navigation menu, or share it with a group by typing in the group type.
Tip
Once you share your form with a group type, leaders can select the calendar icon at the top of a Groups event to add their event to the Church Center calendar.
If you want to view the finished form, you can select View.
Warning
Event request forms are not listed on the public Calendar page in Church Center and cannot be embedded into another website.
Open the Forms page to see pending event requests. You can see the number of pending requests under each form's name.
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Select a form and open the Requests tab to view requests for that form.
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Use the dropdown menu at the top left to filter between Pending and previously Approved requests.
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Use the columns selector at the top right to choose which information about the submissions (e.g., submission date, requester name, email address, last activity) is displayed.
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Select an event name to open the pending event. The event owner, managers, and event administrators can reschedule and make other edits to a requested event before or after approval.
Warning
Rejected requests are immediately deleted, so you can't view or recover them.