It's beneficial for your church staff to fill out a form outlining the communication that they want for their event. The best way to do this is to create a resource and an approval group to approve resource and keep your Communications Team in the loop.
Create an approval group with members of the Communication Team as the Approvers.
Create a resource for people to add to their event when they need specific communication elements.
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Enter a description of what to expect with this resource.
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Choose the Communications approval group you created, so when this request is added to an event, those approvers receive a notification.
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Enter the questions you'd like the person to answer.