Filter Events

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Filters help you narrow down your event list to just the ones you want to see on the calendar or table. Filter the events, and then share the events or run a report.

Check out this clip from Planning Center University.

  1. If you subscribe to a feed, you'll see the events from that feed in the calendar. However, if you want to hide those events, you can delete the feed.

  2. Each person with access to Calendar can view any event but may have different levels of engagement.

  3. Filter by the event's approval status, whether the requested rooms or resources have been approved, are pending, or have been declined.

    If you want to make sure events have been approved, filter by Pending to quickly approve or decline resources if you're in the appropriate approval group.

  4. Filter events based on the event owner, which is helpful when you want to update the event owners for multiple events.

  5. Events can be published or hidden on Church Center, where congregants can access for church information. Change the Church Center visibility of an event from the Event Settings.

  6. Filter the calendar based on the room or resource reserved for that event. Start typing the room or resource, and then choose the correct option from the dropdown. If you filter by a folder, the calendar will filter to events using any items within the folder.

  7. Any tags used in the current view will populate in the sidebar. Click a tag to show only events with that tag. If you want to see all the tags, choose it from the dropdown.


If you don't see any tags when Active tags is selected, it means none of your events have tags assigned to them. Assign tags to the events, and try the filter again.

Show Events Without a Tag

Add tags to the filter bar to find events that do not have tags from that group.


Find Events Missing Required Tags

If you add a new required tag group and want to see how many of your events are missing a tag from that group, use the Table View to find them. In the Table View, add a tag from the group and change it to be “none”.


From here, you can use Bulk Editing to apply the missing tags to these events!

Levels of Engagement

My events helps owners, approvers, and subscribers find their events. Expand the section to find how to assign yourself to an event.


The Owner is responsible for the event. The Owner can be the person who created the event or the person assigned to that position. The Owner is listed on the event settings.


Change the Owner by clicking the current Owner's name, and then selecting a different person.


An Approver is part of the Approval Group who approved the request for a room or resource. Find Approvers from the Approval Groups tab on the People page.



A Subscriber is someone who wants to receive information about an event's activity. To subscribe to an event's activity, click Subscribe and check the appropriate box.

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