Add rooms

Rooms are places on your campus where people can host events. Create rooms so event creators can choose which rooms are needed!

Create a new room

If you have room editor permissions, follow the steps below to create a room.

1. On the Rooms page, select the New button.

2. Select Room from the dropdown.

3. Enter a name and select a parent folder for the room.

4. Use the checkboxes to assign approval groups and shared setups to this room.

5. Select Create.

Update room settings

Each room has its own setups, approval groups, questions, and a calendar that shows the events the room is approved for.

1. Change the room's name or choose the folder.

2. Delete the room, Duplicate the room, Run report for the room, or Share a calendar feed that outlines when this room is being used.

3. See when the room has been requested by selecting a dotted date on the calendar.

4. Add room setups or link to a shared room setup. (which are convenient for classrooms of the same size.)

5. Expand sections to see who is listed in the approval group. You can remove an approval group by selecting the X next to it or add additional groups by selecting Add approval group.

6. Ask any necessary questions for requesting the room. This helps the approval process by allowing you to gather additional details about the room reservation upfront.

Danger

If you no longer use a room and need to delete it, first run a year report to ensure that room isn't reserved in the next year. When a room is deleted, it is deleted from all events, any room setups specifically created for that room will be deleted, and pending approval requests for the room will no longer be displayed in notifications.

Review room reservations

Use the calendar on the Rooms page to view information about the reserved rooms listed on the screen.

1. If you have room folders, select the folder you'd like to review. 

2. Select a date on the calendar. Events that have reserved rooms from this folder will be displayed below.

3. Select the arrow to expand an event and review the reserved rooms.

Duplicate a room

If you have a room that needs the same questions as another room, duplicate it! 

1. Select the Duplicate button in the top right of the room you want to copy.

2. Enter a name for the duplicate room.

3. Select a new parent folder from the dropdown, if needed.

4. Mark the checkboxes to assign approval groups to the new room.

5. Select Create.