Add Rooms

Rooms are places on your campus where people can host events. Create rooms, so events can choose which rooms are needed.

From the Rooms tab, click New room to add a room to your account.

Important

If you do not have permission to manage rooms, you will not be able to add rooms.

Use the calendar on the Rooms tab to view information about the reserved rooms listed on the main screen.

1. Choose a date on the calendar to see the event.

2. Click the arrow to expand the event and see the reserved rooms.

3. Create shared room setups, which are convenient for classrooms of the same size.

Room Settings

Each room has its own setups, approval groups, questions, and a calendar that shows the events the room is approved for.

1. Change the room's name or choose the folder.

2. Delete the room, Duplicate the room, Run report for the room, or Share a calendar feed that outlines when this room is being used.

3. See when the room has been requested by selecting a dotted date on the calendar.

4. Add room setups or link to a shared room setup.

5. Expand sections to see who is listed in the Approval Group. You can remove an approval group by clicking the X next to it or add additional groups by clicking Add approval group.

6. Ask any necessary questions for the room to be presented in the best way. These upfront questions help reduce questions for you when the event happens.

Danger

If you no longer use a room and need to delete it, first run a year report to ensure that room isn't reserved in the next year. When a room is deleted, it is deleted from all events, any room setups specifically created for that room will be deleted, and pending approval requests for the room will no longer display in notifications.

Duplicate a Room

If you have a room that needs the same questions as another room, duplicate it! 

Open the room you want to duplicate and click Duplicate.

Rename your new room, adjust the location and approval group if needed, then click Create.

Rooms