Add People to Calendar

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Unlike adding a person in People, adding someone to Calendar automatically gives them access to use Calendar. Add people to Calendar who are involved with running your facilities, like your church's staff and volunteers. Everyone you add to Calendar can view all events, and you can choose the appropriate permission levels in other areas for each person when you add them.


Use an event request form to allow people to request events without being added to Calendar.

Add a Person

Add a person to Calendar by selecting the Add Person button on the People page.

People page_New Person

Start typing the name of the person to populate results.

  1. Profiles in the Give Access section are people with existing profiles in your People database but have not been added to Calendar yet.

  2. Profiles listed in the Has Access section have already been added to Calendar.

  3. If the person you want to add isn't listed, they don't have a profile in your People database yet. You can create one for them by clicking the green Create a new person: "[name you typed]" button at the bottom of the list and entering their information.


    Add at least one email address when you enter their profile information so they can log in. They can use any email address listed in their profile as their username to log in to Calendar and to verify their identity.

Set the permission levels they need in Calendar. Select the green Save button to finish adding them.

Set permissions modal.png


If this person is approving the use of rooms, resources, or event requests, add them to the necessary approval groups.


From the person's profile, you can see a list of upcoming events that the person owns or manages. The list also shows events that the person is an approver of.


Expand the Actions menu next to the person's name to edit their profile information.

Import with a CSV File

If you want to add lots of people to your database, import them with a CSV by going to People.


If you don't see People on the list or don't have access to the Importer, you don't have permissions to import the file. Reach out to one of your Organization Administrators to import the file.

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