Create and Run Reports

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Run a default report on an event, room, or resource, or, with a little knowledge of HTML and CSS, use a default report to create your own custom report.

Select the report icon to create a report based on the information on the main page.

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Notice

Your reports only include events that fit the filter you have applied to your calendar.

Choose information to get a default report, or choose Edit reports to create a custom report.

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  1. Select a start date and end date for the report.

  2. Select what type of report to run from the dropdown. Once a report is selected, its description will appear beneath the dropdown.

  3. Export the report to a CSV, PDF, or web page.

  4. Choose which additional information to add to the report:

    • Add room setup diagrams at the end of the report.

    • Include events from a feed.

    • Show public times or the full schedule.

Select Run report to access the report.

Print vs. Digital Report

One of the goals of Calendar is to get you away from a printed, monthly calendar.

Here's why:

  • Most churches have a lot going on, and fitting multiple events into tiny day squares (necessary for a month-at-a-glance view) is limited by design. Each square only fits 4-5 events max, but by running those events in a list view, there's really no limit to the number of events you can fit into a report.

  • The product itself is accessible by computer, phone, or tablet. Calendar feeds allow you to subscribe to various calendars on any software, and the embeddable calendar enables your church to display the events of the day on your church website.

  • Detailed reports give all sorts of other information, such as the rooms or resources used, the event's schedule, room setups, etc. One of the main uses for reports is to communicate event needs to the setup/maintenance crew.

Common Reports

Default Report

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One Day

If you'd like to see activities happening on a specific date, choose it from the calendar and use the Basic Report By Date (New).

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Rooms and Resources for One Event

View all the rooms and resources used for one event by running the report from that event's page.

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Choose the Room & Resources Usage Report to see what is being used for that event.

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All Year

You can see events for the entire year using our calendar arrows. The double arrow will skip a whole year to save you some extra clicks.

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Tip

Filter by the tag of events you want to see before you run the report to get the most specific information.

Create a Custom Report

Once you select Edit reports, choose a default report as your starting point for any custom report by clicking New.

Important

Only event creators, event administrators, room editors, and resource editors can edit custom reports.

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Caution

Default reports cannot be deleted.

Give your report a name and description, then use the code to get the information you'd like on your report. The code can help you better understand how reports work and identify patterns and techniques you can implement in your report.

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For more help with coding your report, check out our information on using liquid.

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