Add Resources

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Resources are items people can request for events. They always contain a quantity, and Calendar keeps track of how many resources are available. Create all your resources, so events can be created more easily, adding all the necessary requests to the event.

From the Resources tab, you can see general information about your existing resources and where they've been approved for use.

  1. View events with reserved resources on the calendar.

  2. Click the arrow to see what's reserved for that event.

  3. To add a new resource, select New Resource.


If you do not have permission to manage resources, you will not be able to add new resources.

Add the title, choose a folder, if necessary, and check any needed Approval Groups and Shared Room Setups to start setting up the new room.

  1. Add a title people will recognize when requesting the resource.

  2. Input the number of this resource you have. As the resource is approved for events, the capacity will adjust for that date.

  3. Put the resource in a folder to keep your resources organized.

  4. Check which group will approve or reject the resource request.

Click Create to be taken to the Room Settings.

Resource Settings

Each resource has its own setups, approval groups, and questions, along with the sidebar, which shows the calendar and any reservation blocks.

  1. Select the pencil icon to change the resource's name, choose the folder, update the quantity, or change the location where the resource is stored.

    Select the image to update.


    Use the Image Sizing Guide to upload the right size and file type.

  2. Delete, Duplicate, Run a report for the resource, or Share a calendar feed that outlines when the resource is being used.

  3. See when the resource has been requested by selecting a dotted date on the calendar.

  4. Add a description to give more context about the resource.

  5. Expand sections to see who is listed in the Approval Group. You can remove an approval group by clicking X next to it or add additional groups by clicking Add approval group.

  6. Enter the date the resource might need to be replaced and the serial number to help with re-ordering.

  7. Ask any necessary questions for the resource to be presented in the best way. These upfront questions help reduce questions for you when the event happens.


If you no longer use a resource and need to delete it, we recommend you first run a year report to ensure that resource isn't used in the next year. When a resource is deleted, it is deleted from all events, and pending approval requests for the resources will no longer display in notifications.

Duplicate a Resource

If you have a resource that needs the same questions and approvals as another resource, duplicate it!

Open the resource you want to duplicate and click Duplicate.


Rename your new resource, adjust the approval group if needed, then click Create.

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